School Administrator - International Medical University (IMU), Malaysia

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Here is a job opening for admin position at IMU.

School Administrator - International Medical University (IMU), Malaysia

Job Responsibilities:

• Prepare and direct the preparation of a variety of written correspondence, reports, procedures, directives and other tasks related to activities of the School.
• Maintain records that provide for the proper evaluation, control and documentation of assigned activities of the relevant Centres.
• Work closely with the Healthcare Administrator and Centre Manager to ensure proper housekeeping of all important documents required for fulfilling criteria set by licensing and regulatory bodies.
• Liaison with regulatory and professional bodies, partner schools, industrial partners, adjunct staff and other general private practitioners on matters related to the activities of the School and the IMU.
• Prepare various documentations related to budget planning and monitor the financial transactions carried out with approved budget.
• Prepare or direct the preparation of various documentations required for purchases of equipment, instruments and all materials required by the School and Centres.
• Monitor proper storage, inventory keeping, disbursements and all forms of transactions of items purchased.
• Attend all School Meetings to serve as Secretary of Meeting and provide progress report of matters related to assigned tasks.
• Ensure compliance and strict adherence to quality, safety, SOP and rules and regulations within the School.
• Oversee the effectiveness of Stock Management function not limited to Inventory Management and Procurement.
• Oversee the performance of storekeepers to ensure efficient, neat and systematic storage, issuance of materials, instruments, equipment and other supplies to the clinics and laboratories.

Job Requirements:

• Minimum Diploma in a related field of study.
• Minimum 5 years of administrative/secretarial experience.
• Minimum 2 years working experience in academic environment – exposure in the dentistry environment would be an added advantage.
• Basic business and commercial work knowledge to support the School Operations.
• Basic knowledge in finance including budgetary process and cost operations management.
• Basic knowledge in inventory and storage management.

Interested applicants are welcomed to apply via e-mail to recruitment@imu.edu.my along with their complete CV as attachment, e-mail address, contact number and names & contact details of three referees. Kindly indicate this reference number : Ref. No: FWJA0012016 in the cover letter subject column.